Who we are

Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/493683/business-coordinator-division-of-the-chief-information-officer

Job Summary

The Business Coordinator provides support for a variety of business functions including but not limited to financial transactions, travel accounting and procurement processes for the areas assigned within the Division of the Chief Information Officer. The coordinator assists the Sr. Business Manager and Sr. Business Administrator to ensure timely and accurate processing of financial transactions in accordance with Institute policies and protocols and monitoring the Portfolio’s Operating Budget to assist in budget forecasting and monthly reporting.

Minimum Qualifications

High School/Equivalent and five (5) years of directly related experience, additional education or training

Preferred Qualifications

• Associate’s degree in related field

Minimum Knowledge, Skills, and Abilities

• Proficiency in MS Office Suite
• Demonstrated oral and written communication skills
• Planning, organizing and effective time management skills
• Excellent interpersonal and communication skills
• Ability to work effectively under pressure and meet established goals and objectives
• Ability to anticipate and solve problems
• Ability to handle multiple priorities and deadlines
• Ability to work as individually or as part of a team
• Strong attention to detail

Job Duties

Use enterprise wide Institute systems (Banner, OBIEE, OSCAR, Concur) and subsidiary systems to assist the Business Manager in preparing monthly and annual financial reports for portfolio leadership.

Assist the Portfolio with student employment coordination by acting as the liaison to the portfolio leadership, administrative staff, students, Payroll, and the Offices of Undergraduate and Graduate Education regarding pay, pay schedules, and Undergraduate Research Project (URP) coordination. Track requests to ensure correct processing.

Prepare and/or review travel reports for portfolio staff. Check for completeness, accuracy, and adherence to Institute and research regulations. Verify funding from requested payment sources. Establish access to new Concur users and provide training as needed.

Process and organize orders through the online shopping software (OSCAR); monitor to ensure accurate orders placed, received and paid; maintain accurate record of purchase/transactions and resolve issues independently when possible; assist in the preparation of required procurement forms; work with the department business administrator to ensure procedures/policies are followed. Assist new OSCAR users.

Perform accounting tasks, including investigates variances and recommends corrective action and regular review and closing of encumbrances. Contacts vendors as needed to resolve backorders and troubleshoot issues.

Adhere to administrative and operational protocols to ensure efficient office operations. This includes recommending process improvement, identifying training needs, and updating policies and procedures.

Perform other duties as assigned.

Shift

Business Hours: Monday - Friday

Travel

No travel

Driving

No Driving

COVID-19 Pandemic Protocols

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case-by-case basis.

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

Please Note :
ramirezweb.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ramirezweb.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.