Senior Grants Manager Job at Harvard University
Position Description
The Department of Genetics at Harvard Medical School seeks a talented and enthusiastic individual to join our growing community as a Senior Grants Manager. As a manager of sponsored and research projects, this individual will administer pre- and post-award aspects of a complex portfolio for interdisciplinary faculty whose funding sources range from NSF, DoD, DOE, NIH, ONR, DARPA and other federal and private sources. She/he will work directly with senior and junior faculty members and their labs to create and submit proposals, create budgets, authorize and approve expenditures, review monthly, quarterly, and annual financial reports, forecast financial scenarios, and make sound recommendations for spending plans. The Senior Grants Manager may also be expected to participate in sponsor update and kickoff meetings, present financial data to sponsors, and function as a member of a given project team when required. The Senior Grants Manager will work independently in a large research department environment, but will also support the Genetics Business Office team and be expected to participate in special projects to support the Department. S/he will provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. She/he will provide a management-level liaison with other university offices, the financial offices of relevant HU departments as well as other universities connected to the lab’s research programs, and with industrial biotech interests. She/he will work closely with collaborators on funding opportunities and joint ventures.
The pre-award responsibilities for the Senior Grants Manager position include identifying and disseminating funding opportunities, proposal and budget creation and development, application submission, and liaising with the HMS Sponsored Research Administration, the Office of Sponsored Programs, the Office of Technology Development on industry-sponsored research agreements, as well as collaborators at other academic and start-up institutions.
Post-award responsibilities include overseeing and managing funds and communicating with the lab. She/he will work closely with the lab and department on the monthly expenditure reconciliation, interpreting and applying financial and compliance-related policies, ongoing monitoring of special terms and conditions, and preparing financial updates for the Principal Investigator, sponsors, the department, and Harvard central offices. In addition, the other duties include the preparation of agreements, and drafting of other research-related documents (billing agreements, etc.). The candidate will also update personnel funding and will work with the PI to determine the funding. In addition, the candidate will work with the PI on all effort certifications. This position will use a high degree of judgment and problem-solving skills to communicate and apply department, University, and sponsor guidelines throughout the sponsored project life cycle. The individual will be working closely with Genetics and HHMI staff, post-docs, and students, as well as other HMS departments and University administration offices - requiring excellent written and verbal communication skills. He/she will contribute to the development of lab-specific procedures and policies, both financial and operational. S/he will also work with lab personnel and the department's Research Operations Manager to ensure research equipment and space are managed appropriately.
The pre-award responsibilities for the Senior Grants Manager position include identifying and disseminating funding opportunities, proposal and budget creation and development, application submission, and liaising with the HMS Sponsored Research Administration, the Office of Sponsored Programs, the Office of Technology Development on industry-sponsored research agreements, as well as collaborators at other academic and start-up institutions.
Basic Qualifications
Five or more years of experience in sponsored research administration or related experience is required. Higher education may count toward years of experience.
Additional Qualifications and Skills
- Bachelor's degree preferably in finance or accounting.
- Exceptional customer service skills required.
- Must be able to effectively communicate (verbal and written).
- Computer proficiency in Excel and Word with a strong desire and aptitude to learn complex data query tools.
- Ability to work independently as well as part of a team.
- Strong problem-solving skills with attention to detail and accuracy are essential.
- Ability to handle confidential information/materials with discretion.
- Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.
- Ability to manage multiple shifting priorities in a fast-paced environment
Additional Information
This position will be based in Boston. Due to the COVID-19 pandemic, you will begin your work remotely. All remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). The fully remote nature of this job is only temporary. Once the University and your supervisor determine that it is appropriate, in-person on-campus work will be required as a condition of continued employment. This department actively supports some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
Harvard University continues to place the highest priority on the health, safety, and well-being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to complete an attestation of having received their primary series COVID-19 vaccination prior to hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Individuals may request exemption from the vaccine requirement for medical or religious reasons prior to completing the hiring process. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
405007 Financial Professional (N)
Work Format
Hybrid (partially on-site, partially remote)
Department
Genetics
Sub-Unit
-
Time Status
Full-time
Salary Grade
056
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Schedule
35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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