Session Committee Assistants and Hearing Room Clerks - Remote Job at Washington State Senate
Description
WASHINGTON STATE SENATE
JOB OPPORTUNITY
Position for the 2023 Legislative Session:
Session Committee Assistants and Hearing Room Clerks
Senate Committee Services
Start Date: November 28th
Remote opportunities available
DESCRIPTION
Customer service, teamwork, and nonpartisanship are core values for the Senate Committee Services (SCS) staff team. Our office provides nonpartisan support to the senators and committees of the Washington State Senate in Olympia, and we are currently seeking to fill several temporary administrative positions for the 2023 legislative session. Long term employment opportunities will be available once session concludes. For more information on SCS, please visit our website at http://www.leg.wa.gov/Senate/Committees/Pages/default.aspx.
About Senate Committee Services
SCS is a nonpartisan workgroup assisting senators in developing and evaluating policy and fiscal alternatives to achieve policy and budgetary objectives. This is accomplished by ensuring committee meetings and other legislative processes operate efficiently and effectively and are accessible to the public. The nonpartisan mission of SCS is achieved by providing the same high-quality service and level of effort for all senators, regardless of political belief, affiliation, or rank.
Duties
Duties
A session committee assistant and hearing room clerk will:
Provide nonpartisan administrative office support to Senate committees and staff.- Demonstrate excellent customer service to senators, staff, and the public.
- Create legislative tracking documents for staff and committee leadership, schedule committee hearings, post public notices, prepare and distribute correspondence and other information, and accomplish other associated legislative functions.
- Coordinate logistics and administration of committee hearings and staff meetings.
- Provide logistical and administrative support during Zoom meetings.
- Assist in facilitating public testimony at committee hearings.
- Write and edit administrative correspondence clearly and concisely.
- Acquire and develop a basic understanding of the legislative process and procedures.
- Create and maintain official electronic committee files in accordance with the Senate's public record policy.
Qualifications
REQUIREMENTS
SCS is looking for individuals who are motivated, engaging, and professional team players who can problem solve quickly in stressful situations. The following are skills, work ethics, and additional requirements necessary for the position:
SKILLS & EXPERIENCE
WORK ETHICS, VALUES & PROFESSIONAL RELATIONSHIPS
ADDITIONAL REQUIREMENTS
SCS is looking for individuals who are motivated, engaging, and professional team players who can problem solve quickly in stressful situations. The following are skills, work ethics, and additional requirements necessary for the position:
SKILLS & EXPERIENCE
- Strong administrative, customer service, and communication skills.
- Ability to discern and maintain confidentiality and remain nonpartisan and professional.
- Organizational skills with a high attention to detail.
- Ability to prioritize multiple tasks and work efficiently within time constraints.
- Proficiency in Microsoft Office Suite and Outlook.
- Experience using Microsoft Teams, Microsoft Planner, and Microsoft One Note is a plus.
- Experience with Zoom, as well as other video conferencing technology and platforms, is desired.
- Ability to work well with others and maintain a positive, professional demeanor while working in a fast-paced, high-pressure legislative environment.
WORK ETHICS, VALUES & PROFESSIONAL RELATIONSHIPS
- Work well under time constraints and meet deadlines as necessary and directed. Contribute to team efforts by sharing information and skills, and willingly take on new assignments to assist others.
- Exercise discretion, demonstrate nonpartisan values, and maintain confidentiality. Comply with established rules, procedures, and policies of the Senate. Maintain timely and consistent work attendance, demonstrate reliability by following through on assignments and communicating effectively with others, and present a professional personal appearance through attire and grooming.
- Develop positive work relationships with senators and staff that establish trust amongst colleagues, superiors, and members of the Legislature and the public. Demonstrate integrity and honesty in professional relationships. Show respect, patience, and empathy toward customers and peers.
- Ability to effectively interact with others who have diverse racial and ethnic backgrounds, religious views, cultural backgrounds, socio-economic statuses, gender identities, sexual orientations, veteran statuses, and disability statuses to promote trust.
ADDITIONAL REQUIREMENTS
- Willingness to work the long, irregular hours, and some weekends that are common during a legislative session.
- Must be a Washington resident, or willing to relocate to Washington. Must be able to work in the office located in Olympia when required, maintaining public health and safety standards and directives, as needed. Remote opportunities will be provided.
Supplemental Information
BENEFITS
SALARY AND DURATION
The salary for Session Committee Assistants and Hearing Room Clerks is expected to be $3,880 - $3,978 per month. These are temporary positions lasting approximately 17-20 weeks. Mandatory employment training will be scheduled for a few weeks prior to the start of the 2023 Legislative Session. The Legislature is currently scheduled to convene on January 9, 2023.
Application Procedure
Complete the application form accessed on the Senate Committee Services Employment andIntern Opportunities webpage. This recruitment is open until positions are filled, but applicants are encouraged to submit materials as soon as possible as screening, interviewing, and selection will begin immediately.
For general questions regarding the review, interview and hiring process, please contact: Sandy Jaime at sandy.jaime@leg.wa.gov or leave a voicemail at (360) 786-7417
The Senate is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity or expression, religion, age, disability, honorably discharged veteran or military status, retaliation, or the use of a service animal by a person with a disability.
Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the Senate Human Resource Officer at 360-786-7583 or at alison.hellberg@leg.wa.gov.
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